INV-EXAMPLE
Prior period
Accounts receivable
Outstanding, brought to order.
Upload an invoice and Zen Paradigms checks it, opens the payment cycle, and carries the collection through email, SMS, WhatsApp, and voice. The ledger, the notice, and the audit trail stay in one place.
The work
Finance teams lose days to the same balance living in an inbox, a spreadsheet, and an accounting file that never quite matches. Zen Paradigms is the record of what was checked, who was asked, and what came back.
How a balance moves
Four movements. One record.
01
Receive it
Invoices arrive as files. The system of record checks the vendor, the totals, and the client, then opens a payment cycle and a channel for collection.
02
Read it
Parsing walks every line. Quantities, taxes, purchase orders, and client details are compared before anything is approved for payment or sent out to be collected.
03
Ask for it
Each invoice, or a sensible group of them, receives a payment link. The link goes out by email, SMS, or WhatsApp, in your branding, and is tagged back to the same record.
04
Account for it
Collections, failures, and part-payments land on the dashboard. Forecasts, overdue balances, and the week ahead sit beside an audit pack of purchase orders, receipts, and statements.
- Arrives as
- PDF, image, or a forward
- The record checks
- Vendor, totals, tax, duplicates
- Then opens
- A payment cycle and a channel
- You set
- Customer, amount, day, currency
- Zen issues
- The invoice and the payment link
- Branding
- Yours, tagged to the cycle
- Channels
- Email, SMS, WhatsApp, voice
- Per
- One invoice or a group
- Writes back
- Sent, promised, paid, refused
- Separation
- Preparer and approver
- Signals
- Duplicates, new bank details, odd amounts
- Tenancy
- Shared, or a deployment of your own
- Reads
- Due dates and how they usually pay
- Windows
- 7, 30, 60, and 90 days
- Layers
- Invoiced, scheduled, and at risk
What Zen runs
Four duties. No fifth inbox.
Record
Intake, line-item checks, purchase orders, receipts, and the audit trail. One invoice, one history.
See the recordBill
Pay cycles and subscriptions that issue the invoice, log it, and attach a branded payment link.
See pay cyclesCollect
Notices and calls on email, SMS, WhatsApp, and voice. The outcome is written back to the invoice.
See collectionsAssure
Roles, separate deployments, explainable fraud signals, and a sync that can disagree out loud.
See the controlsScope, stated as numbers
What the product contains.
4
Collection channels
Email, SMS, WhatsApp, and voice. Each send is stored against the invoice.
5
Accounting platforms
Tally, QuickBooks, Xero, Zoho Books, and SAP or NetSuite.
2
People on a release
The person who prepares a payment, a write-off, or a bank-detail change cannot approve it.
90
Days in the forecast
Inflows from due dates, observed payment behaviour, and last year’s same season.
Method
Where the invoice meets the method.
A notice, a payment link, and a phone call are only as good as the record behind them. Zen Paradigms keeps the check, the message, and the receipt on one invoice, so the approver and the auditor are reading the same story.
- Branding on the link is yours, and the link is tagged back to the cycle.
- Every send stores the channel, the time, and the template that went out.
- A dispute pauses the cadence until a person decides what happens next.
Who it is for
Teams who already carry the balance.
Accounting firms
Run each client’s chase without mixing the books. Per-seat access, and a separate deployment when the engagement needs a harder wall.
See the industryFinance teams
See what is collected, what is late, and what is due in the next seven days without exporting five reports to find out.
See the industrySubscription businesses
A pay cycle that issues the invoice, logs it, and asks for the same amount, in the customer’s currency, every period.
See the industryEnterprises
Stay on SAP or NetSuite. Zen checks the invoice and the sync, and keeps the separation of duties your policy already names.
See the industryConnected systems
A new check begins at the file you already trust.
Tally
Vouchers, ledgers, and outstanding, compared with the Zen record rather than assumed to match.
QuickBooks
Customers, invoices, and payments checked in both directions.
Xero
A visible variance when the file and the system of record disagree.
Zoho Books
The close stays in Zoho. The chase runs in Zen, then writes back.
SAP and NetSuite
The finance system remains the finance system. Zen is the collection record beside it.
API and webhooks
Events for a verified invoice, a sent link, a received payment, and an issued cycle. CRM, ERP, and payroll connectors sit on the same idea.
Begin
Turn outstanding into collected.
Bring one customer, one invoice, and the way you chase it today. We will show that cycle on a single record.
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